JOB SUMMARY

The person in this position is responsible for ensuring timely and accurate uploading of customer invoices to various customer portals, in accordance with customer requirements and internal processes. This role supports the Accounts Receivable function by maintaining high standards of data integrity, adherence to deadlines, and effective communication with internal teams and external partners.

Job Overview, Roles & Key Responsibilities

• Upload customer invoices to designated customer portals in a timely and accurate

• manner.

• Verify invoice data and ensure it matches supporting documentation (e.g., purchase

• orders, delivery notes).

• Monitor and track upload confirmations, error messages, or rejections from portals.

• Resolve upload errors by coordinating with internal departments (e.g., sales, customer

• service).

• Maintain organized records of uploaded invoices and related correspondence.

• Update internal tracking systems or ERP platforms with status updates.

• Communicate with customers as needed to confirm receipt or resolve issues.

• Stay informed on portal-specific requirements and update procedures as needed.

• Assist with periodic reporting on invoice upload status, volume, and performance metrics.

• Support audits or internal reviews related to invoicing activities.

• Stay updated on emerging technologies and threats, recommending proactive measures.

• Support HR/Admin in managing day-to-day office operations including supplies, facility coordination.

• Assist with onboarding/offboarding support from an admin standpoint

• Achieve agreed KPI’s & any Ad-hoc Function as assigned by the reporting Manager.

Minimum Qualifications:

• Must have Bachelor’s degree in commerce, Accounting, Finance, or Business Administration from A or B grade colleges with Good academic scores.

• Must have 1-2 Years of experience in invoicing, data entry, or administrative support (preferably in an AR or finance function).

• Must have Proficiency in Microsoft Office (especially Excel and Outlook).

• Experience with ERP systems and customer portals is desirable.

• Must have Sharp analytical and problem-solving skills.

• Should have Meticulous and organized approach to work

• Experience with version controlling would be a plus.

Required Skills/Behaviors to be successful in this role

• Excellent communication skills, verbal, and written

• Ability to thrive in a deadline-driven, team environment, while also delivering results.

• Driven, enthusiastic, and highly motivated, high attention to detail and ability to multitask.

We can offer

• A chance to join an engaging team of brilliant people with in-depth expertise and industry experience

• An opportunity to make an impact on the decarbonization of the shipping industry

• Competitive benefits

• Innovative tasks and development

• Development possibilities