Job Summary

The Sales Ledger Clerk will process all invoices & credit notes & commissions ensuring that invoices are raised and distributed on a timely basis.

A large part of the individual’s role is to enhance and add value to the service already provided by finance, by means of process improvements and quality of information delivered within the organisation. 

Core Accountabilities

• To raise & distribute all customer invoices on a daily basis, ensuring accuracy and reviewing VAT rates and place of delivery

• Review of sales orders for NMTs and CDs, issue credit notes for wrong VAT rate, create new orders and update invoices accordingly.

• The person will follow up on all formalities and documentation required for the export of goods to shipping companies/vessels, and will cooperate with the warehouse and the accounting manager

• Invoicing for paper products and monthly consolidated invoices

• To minimise the volume of credit notes raised & processed. To ensure correct approval process has been adhered too.

• To analyse & monitor sales credit notes. 

• Communication with customers for VAT exemption declaration, missing invoices or any queries/discrepancies

• Liaising with drivers for any changes in place of delivery, and any additional order

• Requesting MRN from CSAs

• Preparation of customer commissions & raising of associated credit notes

• Assisting in annual external audits

• Any adhoc duties

Skills & Experience - Essential

• At least 2 years in a sales ledger environment

• Time management

• Excellent IT skills including Microsoft packages – Word and Excel

• Excellent written and verbal communication skills

• Ability to work to tight deadlines

• High level of numeracy skills

• Ability to communicate effectively with people at all levels

• Fluent English skills